Friday, June 18, 2021

Offshoring Tech Support Debate Rages

A couple of years ago, if you called up tech support to fix a problem

with your broadband connection, you’d speak to representatives in

Wyoming, Ontario or maybe even Newfoundland. Today, however, you’re as

likely to be talking with someone in the Philippines or Bangalore,

India.

But this tech support globe trotting has raised some concerns. What

about cultural know-how, the physical distance, and, of course, the loss

of American jobs?

”We haven’t gone overseas as we found no evidence that we could deliver

the exceptional customer experience, consistently, that our company is

committed to,” says Michael Yazzolino, contact center manager at Xerox

Corp.’s Office Group based in Wilsonville, Or.

Advocates, however, point out that outsourcing has been around as long

as the industry itself, and that it’s all about cost.

Art Coombs, president of call center vendor KomBea Corp. of Orem, Utah,

shoots down the idea that outsourcing is about anything more than

gaining the best price.

”Man has been doing offshore outsourcing for thousands of years,” he

says. ”Anyone who argues against it would think twice if their laptop

cost $10,000 or their shirt was three times the current price. We demand

high quality and low price. That is capitalism.”

So who is right and who is wrong?

The arguments for both sides are heated, and passions appear evenly

divided.

The Prosecution’s Case

As the many companies that are offshoring jobs receive plenty of press,

it is easy to miss the fact that a majority prefer to stay at home. Even

among those that have integrated outsourcing into their corporate

culture, a large chunk of them contract strictly with American firms.

Xerox, for example, outsources some Tier One tech support, but only

within North America. The company uses an outsourcer in Idaho Falls for

75 percent of its Tier One calls. The remaining calls are handled by

other Xerox offices in Saint John, New Brunswick, and a small in-house

center in Wilsonville.

Since Tier Two support is highly specialized, and requires high-end

technical workers, it is based solely at headquarters in Oregon.

Only 5 percent of calls escalate beyond Tier One.

”Tier Two is never outsourced,” says Yazzolino. ”It’s all about

delivering support choices that fit customers’ need and solves their

problem or question the first time.”

This onshore approach is supported by Ivy Meadows, the president of High

Tech High Touch Solutions Inc., a Woodinville, Wa.-based consulting and

system integration firm in the call center space.

”I have successfully prevented any client going offshore who asked me

to assess its value,” says Meadows. ”Its all about loyalty and

retention. One major outage and you’ve lost all your profit.”

The Defense’s Case

Coombs says outsourcing is booming because it works and it keeps costs

down. Five years ago, we had sent perhaps 50,000 seats offshore to India

alone. Today, he estimates that this has escalated to as many as 400,000

seats.

”Tech support agents in India working in Tier One are generally very

technically savvy,” he adds. ”That same level of home-grown talent

gravitates to higher-skilled positions in the U.S.A. American Tier One

technical support personnel… rarely have a technical background and

typically use scripted questions and answers.”

Coombs lays out the economics of outsourcing in simple terms.

Some PC manufacturers, for example, build consumer machines for $400.

The margins are skinny, to say the least, and cannot absorb an

additional $15 to $20 per every customer service/technical support call.

Consumers call for inexpensive products, Coombs notes, but scream when

they hear that almost every part was built and is supported offshore.

Like Xerox, Coombs recommends the outsourcing of first-level business to

consumer technical support. But unlike Xerox, he believes in offshoring.

Taking a similar stance is Robert Barnes, first vice president of

BankOne based in Wilmington, Del. The financial institution, which now

is part of J.P. Morgan Chase and Co., has overseas call centers in

Scotland and India. The difference, though, is that these call centers

are owned and operated by the bank itself. The work is not being

outsourced.

”Don’t outsource your core competency, as that puts your destiny

overseas,” he says. ”It’s better to balance things with some offshore

and some local.”

Cultural Affinity

According to Brendan Reid, a manager at the AnswerNet Network in Princeton, N.J., the debate over offshore versus onshore

call centers should be argued based on service. AnswerNet Network is the United States’ largest telephone answering service and a provider of outsourced contact center services.

Regional and cultural differences (even between the U.S. and Canada) are an issue, he says.

Consider the area of medical services. The Canadian and American systems are very different. The term HMO, for example, doesn’t even exist in Canada.

”The more high-touch the business is, the less of a case you can

make for offshore,” says Reid.

Cultural affinity between American users and call center workers is even more of an issue when offshoring to the Philippines, India or Eastern Europe. Idioms and work styles, for instance, are apt to be different and possibly off-putting.

The cultural affinity factor, however, can be over-stressed.

Coombs gives an example using a contact center he ran in Europe. The

northern Italians said they wouldn’t take calls from people in Rome, and

the people of Paris initially said they would only take calls from

Parisians. But eventually such bias and preference was overcome. People in Europe now widely accept that agents are multilingual and call centers are distributed.

”Consumers want fast responses, accurate answers and to be treated

with courtesy,” says Coombs. ”They don’t care who it is, as long as the above three are present.”

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