Flexing your IT staffing muscle: Page 2


Posted November 1, 1999

Lynn Haber

(Page 2 of 2)

Lessons learned about contract labor
Select agencies or independent contract talent based on recommendations and solid research.
Be up front with permanent staff about the company's use of contract talent.
Define clear requirements for contract workers.
Manage your contract staff by tracking project length, work completed, and skills assessment.
Flexibility in hiring requirements can result in lower costs and successful relationships.
It is also wise to investigate the contracting firm to make sure they will be able to meet all of your specific staffing needs. While many IT employment agencies cater to providing a broad range of skills, such as Ajilon which has acquired more than half-a-dozen companies over the past few years, there is a separate category of agency that caters to highly-skilled individuals. These firms are known as boutique agencies. Advanced Technology Staffing (ATS), of Redwood Shores, Calif., for example, transformed itself from a general IT services provider into an Internet specialties agency a few years ago.

When Manage.com, an e-management firm for companies doing business over the Internet, needed to jump-start its Management Portal project earlier this year, it turned to ATS for staff augmentation. While the 60-person company uses contract workers in its engineering department, it was Manage.com's director of product marketing, Ping Hao's, first experience using contract help on her IT staff of eight. The project lasted one month and the temporary hire provided Manage.com with the senior project management and Internet architecture experience needed. The professional ATS provided had 15 years IT experience with plenty of firsthand knowledge building e-commerce solutions, most recently an Internet shopping network. "He was absolutely a terrific fit for us," says Hao.

Rules of the road

Anyone with experience in staff augmentation, contractor or client, probably agrees that striking up the right balance for a successful relationship might be more art than science. Hiring managers must deal with cost/budget, personnel, and management issues.

As every IT manager knows, hired guns aren't cheap. Pricing varies depending on the required skill set, level of experience, and geographic location. From Ruhl's July 1999 Real Rate Survey, rates for all contractors ranged from $15 to $195 per hour with the highest concentration in the $40 to $93 per hour range. Architects, managers, database administrators, and team leaders earned the highest median rates. People who defined their jobs as "Y2K" earned rates slightly less than the group as a whole and lower than those calling themselves senior programmers (see chart, "The price you'll pay").

According to ATS' Black, what hiring managers need to know about highly skilled specialty contractors is that it's a sellers' market. "Clients must be prepared to pay top dollar and provide interesting work and an environment to keep the contractor motivated," he says.

Top dollar is exactly what Manage.Com's Hao had to pay. Since she is in San Jose, one of the most costly markets for IT talent, and was looking for a high-degree of experience in a cutting edge technology, she paid over two hundred dollars per hour for her contractor. "It was very expensive, but I had to look at the cost-benefit proposition," she says. Despite the fact that she experienced sticker shock regarding the cost of the contractor, Hao says she probably saved herself money by clearly predefining the project, various parties' roles in the project, and accountability.

For those companies that need an individual with a precise set of advanced skills, employment agencies agree that clients will pay a premium. Ruhl suggests that hiring managers can save themselves money and find a good match if they can afford to spend a little time training the temporary staffer. "I've seen companies who are very successful hiring people that needed a little preliminary training versus bringing in someone with a narrowly defined skill set," she says.

Another significant issue companies face when bringing in temporary IT staff is keeping everybody happy when it comes to internal vs. contract pay scales. Salaried full-time staff, who often have no idea exactly what their firm is paying temp workers, get jealous or demoralized knowing that their own salaries are probably being exceeded by two to three times.

"[When] dealing with multiple work relationships it's important that everyone understand the need for contractors versus full-time employees, understand the rules of the road, and why there's a good reason to be one versus the other," says Bob Cohen, senior vice president at ITAA, in Arlington, Va.

Industry participants agree that staff augmentation works well when companies manage the process. Given the fact that a lot of staff augmentation is project driven by IT, business units, or customers and trading partners, corporations need centralized resource management to make it work. "Companies have to be proactive. They wouldn't let their own employees run amok," says Bace.

As more companies hire temporary workers to meet IT project deadlines, IT managers will realize that staff augmentation is a task to be taken as seriously as hiring full-time staff. The bottom line is the more knowledge IT managers have about the process, the more success they'll have. //

Lynn Haber is a Boston-based freelance writer focusing on data communications and telecommunications. She can be reached at lthaber@mediaone.net.

Help is on the way
While bringing in contract employees may be the answer to some of your technical staffing prayers, keeping track of them could turn into a bookkeeping nightmare. For that reason, more players in the staff augmentation market--both agencies and software vendors--are offering administration and management tools to help both the client and contractor manage the relationship.

Among the independent players in this new market are Vivant! Corp., based in Oakland, Calif., and SkillVillage Inc, of Santa Clara, Calif. Vivant! plans to offer a broad range of services for IT professionals, while SkillsVillage focuses exclusively on facilitating and organizing the IT contingent workforce through the e-marketplace.

Vivant! built an Internet service to help companies source and manage the IT contractor workforce. After talking with CIOs and human resource managers, company founder and CEO Cindy Padnos learned that there wasn't enough visibility into the procurement process. "We discovered that there weren't any systems for tracking or managing the acquisition of temporary staff resources," she says. "Without management both cost and quality are in jeopardy."

Vivant!'s Internet portal, called Vivant.com, currently in Beta, is scheduled to go live on October 6, 1999. The company's solution is a transaction-based network service that delivers business processes over the Internet for contractor workforce management. The company will have a quarterly subscription pricing model beginning at $15,000 per quarter and scaling up depending upon the number of contractors that need to be processed and how much product customization is required.

"Our service is a transaction system but it is also a decision support system," says Padnos. Managers can tap the tool for help in areas such as help tracking and managing the deliverables, i.e., time and services, to evaluating their performance.

SkillsVillage.com is a self-service facility for contractors and hiring managers. The company's value-add is to provide tools and services to streamline the staff augmentation hiring process and on-going administration, according to company CEO and founder, Chris Wong. "We differentiate ourselves by offering a full lifecycle model for IT staff augmentation," he says.

Among the value-added service offered by SkillsVillage are qualifying job candidates, helping to define skills requirements, and managing all parties involved from the resume process through the interviewing process. SkillsVillage also offers an advocacy program for both the client and contractor.

Senior industry analyst Ron Shevlin at Forrester Research Inc. in Cambridge, Mass., agrees that at some point management must be centralized versus left to the departments. "To really be able to manage any number of contracts and understand what the resources are doing and how they're doing, someone has to be in charge," he says. --L.H.

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