Download the authoritative guide: Cloud Computing 2018: Using the Cloud to Transform Your BusinessAt first glance, Google Apps appears to be nothing too revolutionary.
The product, which won Datamations Product of the Year award in the Enterprise Email category, is a grab bag of personal productivity software. It includes the popular Gmail email service, a calendar tool, an instant messaging feature, word processing and office apps, and Web design software.
Take a closer at this package, however, and you realize it has real rock-the-boat potential.
Google Apps is completely Web-based. Unlike the old days (which were actually still living in), when most software was installed on your hard drive, this package is hosted remotely. Users log in to their programs over the Internet, so the software is maintained and upgraded by someone else (in this case, Google). No fuss, no muss. No need to go out and buy next years release.
If we do indeed move to a world dominated by SaaS, software historians will look back and point to the launch of Google Apps as a key turning points.
One of the companies using Google Apps is Rock Kitchen Harris, a UK-based advertising and Web design agency.
Prior to using Apps, We had a Windows 2000 box stashed away under a desk running a mail server, says Paul Sculthorpe, the companys senior Web developer. The server died. Luckily, we had already tired of our bloated server and bloated backup files, and our Google Apps Beta invite arrived the same week the server died. It was a sign to change!
The switch to Apps has been a good one, he tells Datamation.
It's taken a lot of headache and wasted time out of managing our small internal IT systems, he says. We have a suite of really useful tools that we can access from anywhere, that take little or no knowledge to set up, and are quick and simple to use.
Oh, and Microsoft?
The other factor that turns Google Apps from merely an innocuous software package to a game changer is how squarely it takes aim at Microsoft. The Premier Edition of Google Apps matches Microsofts array of office software on an almost tool-for -tool basis. (Google Apps most obvious deficiency is lack of a PowerPoint-like tool.)
Any doubt that Google is gunning for Microsofts market share is eliminated by looking at a Google page that touts Apps features. Forget Word and Excel attachments, proclaims the product literature, Instead of emailing your colleagues a Word or Excel attachment, just invite them to view your document or spreadsheet online.
But getting Microsoft customers to defect wont be so easy, despite Google Apps modest price of $50 per year for each user account. For plenty of power users, the functionality of Google Apps isnt yet on par with Microsofts flagship Office.
But that is actually part of Googles strategy, Nucleus Research analyst Rebecca Wettemann tells Datamation.
Rather than take the IT focus, which is where Microsoft came from, and saying Lets get as much functionality into every product as we can, theyre saying, How do we make this as intuitive for the user as possible?
She notes that most users dont use most of the advanced functionality of Excel and Word.
Given where the cultures going with high speed Internet access, with people actually having access to technology on a consumer basis that they didnt have a few years ago, thats the way the office environment should be as well it should be as easy to use and intuitive as possible.
Not that Google Apps, however pared down, doesnt offer serious competition to Microsoft Office.
This is a clear challenge to Microsoft on the desktop. And unlike the challenge to the browser that Netscape lost, Google is already on the desktop with most enterprise users today, she says.
Regard the momentum of Google Apps, and its challenge to Microsoft, Wettemann asks, Is this the fall of the Spanish Aramada? It may well be.