PowerPoint Tips: Slide and Title Masters: Page 2

Posted February 19, 2008
By

Helen Bradley


(Page 2 of 2)

Multiple Masters
You can create a second set of Slide masters for some slides in the presentation. For example, if your slide show has two distinct sections, a second set of title and slide masters lets you format the second section a little differently.

You need to be aware of one gotcha, however. PowerPoint has a nasty habit of deleting Slide masters and Title masters that aren't currently in use. To protect against this, right click the thumbnail for each Title and Slide master in Slide Master View and click Preserve Master if it isn't checked already – this prevents the master from being deleted.

PowerPoint preserve master screen shot
The Preserve Master option ensures your masters won't deleted if they are not in use.
(Click for larger image)
.

To create a second set of masters, go to Slide Master View (View > Master > Slide Master), right click an empty place in the thumbnail pane and choose New Slide Master or right click the existing Slide master and choose Copy and then right click an empty place in the thumbnail pane and click Paste to use the original as a template for the new ones.

Apply your formatting to the Slide master, right click its thumbnail, make sure Preserve Master has a check next to it and, when you have finished with Master View, click the Close Master View button.

Apply a Master
To apply a Slide master to an individual slide, click the slide's thumbnail to select it and, from the Slide Design task pane, click the dropdown arrow to the right of the master. Next choose Apply to Selected Slides from the shortcut menu. Do not click the Slide master thumbnail itself or you'll apply the master to all slides in the presentation – not just the selected one.

Make a Template
If you make lots of PowerPoint decks, you can create a presentation with just your Slide master formatting in it to use as a starting template for each new presentation you make.

First, create a new empty slide show and set up your Title and Slide masters to appear the way you want. Then choose File > Save As and from the Save As Type list, choose Design Template (*.pot). Now type a name for your template and click Save.

The template will be saved to your default template location, and you can use it anytime to create a new presentation by choosing File > New and then selecting it from the list in the Slide Design task pane. If your template contains multiple masters, you'll be asked if you want to copy them all into your presentation – answer Yes so they'll all be available to you.

PowerPoint preserve master screen shot
The Preserve Master option ensures your masters won't deleted if they are not in use.
(Click for larger image)
.

Re-format a Presentation
You can use a saved template to reformat an existing presentation. Open the presentation and display the Slide master by choosing View > Master > Slide Master. Locate your design template, click the arrow to its immediate right and choose Add Designs to add the new masters to the presentation.

Next delete the existing masters by right-clicking each in turn, and then click Delete. When you're done, choose Close Master View. If all of the slides don't adjust correctly to the new layout, chances are that they include additional formatting. To strip this from the slide, click the slide and display the Slide Layout task pane by choosing Format > Slide Layout. Select a layout that most resembles the one used to create this slide. Click the arrow to its immediate right and choose Reapply Layout. This resets the slide layout and sets the slide formatting to match the formatting on the Slide master.

You will find that Slide masters and Title masters make the process of creating your PowerPoint presentations much simpler than if you try to format each slide individually.

Helen Bradley is a respected international journalist writing regularly for small business and computer publications in the USA, Canada, South Africa, UK and Australia. You can learn more about her at her Web site, HelenBradley.com

This article was first published on SmallBusinessComputing.com.


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