Lots of Spaces
Apple also helps you keep a tidy desk with Spaces. Its a way to create multiple task-related workspaces with different open documents and applications. Only one space is visible at a time.
You could have a general purpose space for Web surfing and mail, separate spaces for each work or home project and a space for games. Each has only the tools, documents and applications in it that you need for that activity, making for an uncluttered desk.
To flip between spaces, press a direction key or the number key of the Space you want (CTRL + number key on laptops). Switching was instantaneous on the MacBook Pro I used to test Leopard, and its animated application and document windows fly in from the sides.
The feature is easy to set up. Click the Spaces icon on the dock and click in the Enable Spaces checkbox. The default is a two-by-two array of spaces, but you can add more or reduce the number by clicking the add and minus buttons. Now go to each Space and open the applications and documents you need for a given task.
A couple of disappointments, though. You cant have different instances of an application open in two spaces. If Safari (the Mac browser) is already open in one space and you try to open it in another by clicking the dock icon, youll jump to the space where its already open rather than opening another instance of it in the current space.
And you cant have different desktops for each space. That would have been nice to help you see at a glance which space youre in.
Quick Look lets you view the contents of most Mac (and some Windows) document types without actually opening the application.
(Click for larger image).
Quick Look lets you view the contents of most Mac (and some Windows) document types without actually opening the application that created the document.
When youre browsing a folder, highlight a document, then hit the space bar, and up pops a large thumbnail showing its contents. Hit space bar again to get rid of the thumbnail, or you can click the icon at the bottom to make it full screen.
The great thing is the document is live. You cant edit it, but you can scroll through it. And media files such as music and movie clips are playable in fact they start playing automatically.
Its also possible to combine Quick Look with the Cover Flow functionality that Leopard takes from iTunes and applies now to browsing any folder. Choose the Cover Flow viewing option in a folder instead of icon or list view. Youll see something like an accordion file with a thumbnail in the center showing the currently selected file and shadowy half-turned thumbnails for other documents in the folder to right or left of it.
As you scroll to the right or left you can do this on a MacBook by dragging two fingers across the trackpad the next document flips into the center and its Quick Look contents become visible. When you find the one you want, hit space bar, and up pops the Quick Look preview.
If browsing rather than searching is the best way to find a document, and sometimes it is, this is a very good and very cool way of doing it. Where you need to search, using OS Xs Spotlight desktop search utility, you can also use Quick Look and Cover to view results.
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Because some people send themselves e-mails as reminders, Apple introduced a Note feature in the new version of Mail, the e-mail application included with OS X. It lets you type a note that appears in your inbox without actually being sent as mail.
When you click the Note icon in the Mail toolbar, a yellow notepad page pops up. After you type your note, you can highlight a line or lines and click the To Do button to turn that text into a to-do item with a check box beside it. You can also add due dates and priority levels for to-do items.
After you click Done in the New Note window, Mail puts the note in the Notes folder under Reminders and any to-do items in the To Do folder, and also in your Inbox (unless you turn that feature off).
Apple has also made setting up a mail account easier too, at least with some types of accounts. You just type in a name for the account, the e-mail address and your password and Mail sets it up automatically. It worked for my ISP-provided Yahoo mail account.
Another cool Mail trick: the application can recognize contact and calendar data in the text of a message and lets you add it to a new or existing Address Book or iCal (calendar) item.
Time Machine is an instant backup utility that lets you easily recover files.
(Click for larger image).
Mouse over an address, phone number, e-mail address, time or date and Mail draws a marquee around it. Click the link inside the marquee to pop up a context menu and choose the option to create a new item or add the selected data to an existing item.
Its uncanny how much of the relevant information Mail can pull from a message to create the new item. Its not just the data element you started with. When I told Mail to create an iCal item from just the date in a message, iCal was also able to extract the correct time and text for the name of the event.
Apples Time Machine backup utility, new with Leopard, may be the piece de resistance. Plug in any USB or Firewire hard drive and Leopard automatically begins the process of setting up an automatic hourly backup, which gives you an exact image of your Mac at intervals going back in time.
If you lose a file, you can launch Time Machine and scroll back through time to a version of your computer that still had it. To restore the file, click on it. Brilliant.
Leopard isnt perfect, but its still a monster of an OS upgrade. If youre a Mac-head, go out and buy it now. If you own a PC and you're thinking of making the switch to Mac, Leopard could clinch the deal.
This article was first published on SmallBusinessComputing.com.